Imprint and Privacy Policy

Who we are

Information pursuant to Sect. 5 German Telemedia Act (TMG)

CogSci Network e.V.
Wachsbleiche 27
c/o Universität Osnabrück; Institut für Kognitionswissenschaft
49069 Osnabrück

Represented by:
Laura Krieger (first chair)
Jasmin L. Walter (second chair)
Dr. Tobias Thelen (treasurer)
Benjamin Angerer (assessor)
Gabriela Pipa (assessor)

Contact
Phone: +49 (0) 541 / 969-3380
E-mail: cogsci-network@uni-osnabrueck.de

Person responsible for editorial
CogSci Network e.V.
– represented by Laura Krieger –

c/o Universität Osnabrück
Institut für Kognitionswissenschaft
Wachsbleiche 27
49090 Osnabrück

Dispute resolution proceedings in front of a consumer arbitration board
We are not willing or obliged to participate in dispute resolution proceedings in front of a consumer arbitration board.

What personal data we collect and why we collect it

The CogSci.space website aims to connect present and former Osnabrück Cognitive Science students, faculty, and staff, as well as members of the CogSci Network e.V. For this purpose, the website collects mandatory personal data, such as name, email address, Osnabrück Cognitive Science affiliation, and personal account preferences. In addition to this mandatory information, users can provide more details about former and current courses of study, employment, upload photos, and other information that users might find interesting to others. The users provide all this information voluntarily and give their active consent. All this information is displayed and editable on the user’s profile page. The website offers the possibility to send messages to other users, which will be displayed to these users and may be forwarded via email.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Cookies

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

Analytics

This website does collect not any analytics data.

Server Logs

When you access our website or the individual pages, the browser on your device automatically sends information to the server of our website. The following information is stored in log files:

IP address of the requesting computer,
Date and time of access,
Name and URL of the retrieved file,
Website from which the access was made (referrer URL),
browser used and, if applicable, the operating system of your computer,
status codes and amount of data transferred,

This data is processed for the following purposes:

Provision of the website, including all functions and content,
Ensuring a smooth connection to the website,
Ensuring convenient use of our website,
Ensuring system security and stability,
Anonymized statistical evaluation of access,
Optimization of the website,
Forwarding to law enforcement authorities if an unlawful intrusion/attack on our systems has taken place,
other administrative purposes.

This data is deleted after fourteen days if it is no longer required for other purposes (e.g. defense or assertion of claims). The legal basis for data processing is Art. 6 para. 1 lit. f GDPR. Our legitimate interest follows from the purposes for data collection described above.

Who we share your data with

The website is hosted on servers of the company netcup GmbH in Germany on the basis of an effective contract data processing agreement. No other data is passed on to third parties.

As an individual whose personal data is processed by our association, you are entitled to several important rights under the General Data Protection Regulation (GDPR). These rights are designed to give you greater control over your personal information and to ensure transparency and fairness in how your data is handled

The following rights apply to you as a data subject:

Right to be Informed
You have the right to be informed about the collection and use of your personal data. This includes information about who is collecting your data, the purpose of processing, the legal basis for processing, data retention periods, and any third parties with whom your data may be shared. This information is provided here in our privacy policy and should be clear, concise, and easily accessible.
Right of Access
You can request confirmation as to whether we are processing your personal data and, if so, access to that data. Upon request, we will provide you with a copy of your personal data, along with details about how and why it is being processed, who has access to it, and how long it will be retained .
Right to Rectification
If you believe that any personal data we hold about you is inaccurate or incomplete, you have the right to request that we correct or complete this information without undue delay .
Right to Erasure (“Right to be Forgotten”)
You may request the deletion of your personal data under certain circumstances, such as when the data is no longer necessary for the purposes for which it was collected, or if you withdraw your consent (where consent is the legal basis for processing).
Right to Restrict Processing
You have the right to request that we restrict the processing of your personal data in certain situations, for example, if you contest the accuracy of the data or object to its processing. During the restriction period, we will not process your data except for storage purposes or with your consent .
Right to Data Portability
You can request to receive your personal data in a structured, commonly used, and machine-readable format. You also have the right to have this data transmitted directly to another controller, where technically feasible .
Right to Object
You may object to the processing of your personal data in certain cases, such as when it is processed for direct marketing purposes or based on our legitimate interests. If you object, we will stop processing your data unless we can demonstrate compelling legitimate grounds for the processing .
Rights Related to Automated Decision-Making and Profiling
You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects or similarly significant effects on you. You can request human intervention, express your point of view, and contest the decision in such cases.
How to Exercise Your Rights
To exercise any of these rights, please contact us using the contact details provided in our privacy policy. We will respond to your request without undue delay, and at the latest within one month of receipt. In certain complex cases, this period may be extended by up to two additional months, in which case we will inform you of the extension and the reasons for the delay.

If you believe your data protection rights have been violated, you also have the right to lodge a complaint with the relevant supervisory authority.

We are committed to protecting your personal data and respecting your rights under the GDPR.

This information is provided in accordance with Articles 12–22 of the General Data Protection Regulation (GDPR) and is intended to ensure transparency and compliance with data protection law.